KimStacks 7/KimStacks CD-ROM 7 1993.iso/ShareWare/Utilities/QuicKeys Demo ƒ/DemoQKInstall/DemoQKInstall.rsrc/HTXT_600_Help Info

Text File | 1990-12-19 | 22.4 KB | 623 lines

December 20, 1990

Copyright ⌐ 1990 CE Software, Inc.  All Rights Reserved.


Welcome to this demonstration version of QuicKeys 2¬:

We hope that you enjoy using the QuicKeys 2 demo.  This demo will
work for seven days after it is installed.  After that time QuicKeys 2
will not load.  After the demo expires, any QuicKeys that you created
while you were using the demo will work again if you install a full
working copy.

Make sure you read the QuicKeys 2 Documentation that are included
in both MacWrite II and Word 4.0 formats.  Either of these
documents give details and examples of using QuicKeys 2 with your
Macintosh.  If the documentation is missing from your disk, don╒t
worry, it is included here in abbreviated form.

- - - - - -
TABLE OF CONTENTS:

Ñ General Notes
Ñ Abbreviated Documentation for QuicKeys 2
Ñ Extensions Documentation

- - - - - -
GENERAL NOTES:

- - - - - -
Going back to QuicKeys 1.x

When the QuicKeys 2 demo is installed, your old copy of QuicKeys¬ is
moved into your QuicKeys folder, inside the Preferences folder,
within the System Folder.  They are there in case you want to
downgrade to the old version (for reasons like INIT conflicts, etc.).
You may want to delete the earlier versions of QuicKeys and
QuickTimer¬ to save disk space after you purchase a full working
copy of QuicKeys 2.

If you want to go back to the older version of QuicKeys, drag
QuicKeys 2 out of the System Folder to the root level of the hard disk
and drag the old QuicKeys out of the Preferences folder, but leave it
within the System Folder.  Restart the computer.
- - - - - -

Out of Memory or Low Memory Errors

If you are not using MultiFinder and get a memory condition error
from QuicKeys 2, try closing some windows to provide QuicKeys with
more memory.

If you are using MultiFinder and get a memory condition error from
QuicKeys 2 while using a certain application or the Finder, increase
the amount of memory available to the application (or Finder).  To do
this, select "Quit" from the application's File menu, go to the Finder,
select the application, then select ╥Get Info╙ from the File menu.  (If
you are already in the Finder, open the System Folder and select the
Finder, then select "Get Info" from the File menu.)  The Info window
displays Suggested Memory Size for the application (or Finder) and
the Application Memory Size.  Double-click in the Application
Memory Size box and type a number up to 80K larger than what is
currently shown.  Then click the close box to close the Info window.
(If you change the Finder's Application Memory Size, you must
restart you computer before the change will take effect.)

- - - - - -
INIT Loading Order

INITs load alphabetically as your Macintosh starts.  If you rearrange
the loading order of your INITs, make sure that the CEToolbox INIT
loads BEFORE the QuicKeys 2 INIT.

- - - - - -
If CE Toolbox Isn╒t loaded╔

If CE ToolBox has not been loaded, QuicKeys 2 will work, but the File
QuicKeys (used to launch documents and applications) will NOT work.
Also, the keystrokes used for QuicKeys will be hidden in the QuicKeys
2 window and Quick Reference Card.  You will not be able to change
or assign keystrokes.

- - - - - -
Using the Delete, Tab, Return and Enter Keys in Keystrokes
You may wish to use only the Delete, Tab, Enter, or Return key for a
keystroke to activate a QuicKey.  Ordinarily you are prevented from
doing this.  If you wish to use one of these keys as the ONLY key in
your keystroke, hold down the mouse button when pressing the key.
The Delete, Tab, Return or Enter key can be used in combination with
the Command, Option, Control or Shift keys without holding down the
mouse button.

- - - - - -
Keyboard Equivalents vs. QuicKeys

Many menu items in applications have keyboard equivalents.
(Command-P selects ╥Print╙, Command-C selects ╥Copy╙, etc.)  If you
assign a QuicKey to use the same keystroke, (such as using
Command-P for a Page Down Mousie), the QuicKeys keystroke will be
used.  (Command-P will page down one screen instead of opening the
Print dialog box.)  A QuicKey keystroke will also override the
keyboard equivalents that are used in the QuicKeys 2 window
menus.

- - - - - -
The Numbers in the Click Location Dialog Box

Positive numbers in this dialog box indicate that the cursor will move
down and to the right.  Negative numbers mean the cursor will move
up and to the left.

- - - - - -
Quick Reference Card╒s Position on Screen

If the ╥Expand to Fill Screen╙ box is not checked in the Configure
Quick Reference Card dialog box, the Quick Reference card will
appear in the upper left corner of the screen.

Note to Power Users with ResEdit:  If you wish to change the location
of the card, use ResEdit to move the Quick Reference Card dialog box.

- - - - - -
How to Reach CE Software, Inc.

If you would like to comment on or need to ask a question regarding
QuicKeys 2, send an E-mail message containing your name, company,
title, mailing address, daytime phone number, and electronic address
to us at one of these electronic addresses.


America Online:  CESOFTWARE
AppleLink:             CESOFTWARE
Connect:                CESOFTWARE
CompuServe:          76136,2137
GEnie:                    CESOFTWARE
FAX:                     515-224-4534
MCI Mail:               CESOFTWARE
QuickMail:           515-224-1721

The first line of the body of your E-mail message should read:
ATTN: QuicKeys Comments

If you do not use electronic services, write to us at:

CE Software, Inc.
P.O. Box 65580
West Des Moines
Iowa  50265  U.S.A.
Attn:  QuicKeys Comments

- - - - - -
ABBREVIATED DOCUMENTATION FOR QUICKEYS 2

- - - - - -
QuicKeys 2¬ Demo Manual
For Apple¿ Macintosh¿ Computers
October 5, 1990

Program by Donald Brown

Manual by Fred Terry

Copyright ⌐ 1990 CE Software, inc.  All Rights Reserved


Note about this abbreviated manual - The text below is exactly the
same text that appears in the documentation in the the Word and
MacWrite files included on the QuicKeys 2 demo disk.  The only
difference is that there are no pictures with this version of the
manual.  We have included this text with the Installer program so
that it does not get ╥lost╙ as the demo moves from Macintosh to
Macintosh.  If possible, use the Word or MacWrite file on the Demo
disk, so you can see the pictures and graphics.


Using QuicKeys 2

Think about what you do on your Macintosh.  You╒ll find yourself
doing the same actions over and over.  You may change type styles
or open the Chooser and select the proper printer.  All of that takes
time, mouse movements, menu selections and more.  What if you
could do a whole series of actions with one keystroke or menu
selection?  Not only could you save time, but it would free your mind
from the numbing effects of repetition.  QuicKeys 2 takes over the
mundane and lets you be more creative.

NOTE:  Throughout the manual, we refer to the program as QuicKeys
2 and use ╥QuicKey╙ to refer to an individual task.  A ╥keyset╙ is a
collection of QuicKeys.  Each program has its own keyset, and you can
copy individual QuicKeys between keysets.

One of the most powerful features of QuicKeys 2 is its ability to
watch your actions, create a sequence of QuicKeys, and assign to it a
single keystroke.  You can then repeat your actions at any time by
pressing the keystroke.  QuicKeys 2 provides two methods for
recording your actions:  ╥Record Sequence╙ and ╥Record Real Time.╙

When you select ╥Record Sequence,╙ QuicKeys 2 converts each of your
actions to an appropriate QuicKey.  If you record double-clicking on a
window╒s title bar and then drag it, QuicKeys 2 creates two
QuicKeys╤one for each action.  This makes it possible for you to edit
the sequence adding additional actions or pauses.

When you select ╥Record Real Time,╙ QuicKeys 2 records each of your
actions exactly as you perform them.  QuicKeys 2 does not convert
your actions into QuicKeys when you make a ╥Real Time╙ recording.
As a result, you cannot edit it.

Let╒s begin by familiarizing ourselves with the different components
of the QuicKeys 2 window.  If you have installed QuicKeys 2, you will
see that the QuicKeys 2 menu item has been added under the Apple
menu.  CE Toolbox places QuicKeys 2 above the other desk
accessories.


The QuicKeys 2 Window

Select ╥QuicKeys 2╔╙ from the Apple menu to open the QuicKeys 2
window.

Near the top of the panel are the File, Edit, Define, and Options
menus.  We╒ll use these in just a moment.  Above the menu bar is a
memory indicator which shows the amount of allocated memory
QuicKeys 2 is using.  If you click on the memory indicator, the
Statistics window appears.

It shows the size of your QuicKeys 2 memory buffer and the
percentage of it that you have used.  It also shows the number of
keys and the size, in bytes, of each keyset file you have open.

Click ╥OK╙ or press Return to close the Statistics window.

Beneath the menu bar in the QuicKeys 2 window are the Type, Name,
and Key sorting options.  These allow you to sort the display of your
QuicKeys:  clicking on ╥Type,╙ for instance, sorts your keyset so the
QuicKeys are arranged by Type.

Below the menu bar is a scrolling list of QuicKeys.

Toward the bottom of the panel is a row of icons representing the
different types of QuicKeys.  This is the filter bar.  This allows you to
filter the keys displayed in the scrolling list.  For example, clicking on
the Alias icon (the first one in the row) displays only the Alias
QuicKeys in the keyset and filters out all the rest.  You can choose
more than one icon at a time by holding down the Shift key as you
click on them.  You can see all of the QuicKeys by using the ╥Show all╙
button.

At the bottom of the window is a pop-up menu which lets you switch
between the currently open keysets.  If you are using the Finder, the
Universal keyset and a single application keyset are open.  If you are
using MultiFinder, the Universal keyset and keysets for all the
currently running applications are open.  You can switch to a
different keyset by selecting its name from the pop-up menu.

Click the ╥Help╔╙ button to display the Help screen which explains
the different parts of the QuicKeys 2 window.  Click anywhere on the
screen to close it and return to the QuicKeys 2 window.

Click the ╥QuicKeys 2╙ logo at the bottom of the window to display
the About Box.

Finally, you can close the panel by clicking the ╥OK╙ button or
pressing the Return key.

Now that you are familiar with the different components of the
QuicKeys 2 window, let╒s create a couple of QuicKeys.


Your First Sequence

The real power of QuicKeys 2 is its ability to watch as you perform a
task and then create a sequence of QuicKeys. Let's say, for instance,
that you always initialize all the disks in a new box at once.
Unfortunately, the Finder forces you to click on either the ╥One-
sided╙ or ╥Two-sided╙ button before it allows you to begin pressing
the Return key to accept the default options.  With QuicKeys 2, you
can automate the process of initializing a disk so that you don╒t have
to think about it (which means that you stand less chance of making
a mistake).  If you want to follow along as we record this sequence,
you╒ll need an uninitialized floppy disk.  Be certain that it╒s
uninitialized.

First, let╒s set up QuicKeys 2 so the Sequence is recorded into a
keyset for the Finder.  You should be in the Finder.

Ñ   Press Command-Option-Return.  This pre-assigned QuicKey opens
the QuicKeys 2 window.  It is the same as selecting ╥QuicKeys 2╔╙
from the Apple menu.


Ñ   When the window opens, select ╥Finder╙ from the pop-up menu at
the bottom of the window.  Since QuicKeys 2 remembers which
keyset you were looking at when you closed the window, the
Sequence QuicKey you are about to record is saved in the Finder╒s
private keyset.

Ñ   Click the ╥OK╙ button or press the Return key.

Now we╒re ready to record the sequence.

Ñ   Select ╥Record Sequence╙ from the QuicKeys 2 menu.  You╒ll notice
that the Apple menu icon changes to a flashing microphone icon.

Ñ   Insert a blank, uninitialized, double-sided disk.  The Macintosh
tells you that the disk is unreadable and asks if you would like to
initialize it.

Ñ   Click the ╥Two-sided╙ button.  It warns you that this will erase all
data on the disk.

Ñ   Press the Return key.  Now it prompts you to rename the disk.

Ñ   Type ╥Blank╙ for the disk name.  Press the Return key.

The Macintosh reports its progress as it initializes the disk.

Ñ   Select ╥Stop Recording╔╙ from the QuicKeys 2 menu when
initialization is completed.  The flashing microphone icon goes away,
the QuicKeys 2 window opens, and you are taken immediately into
the Sequence editor.

QuicKeys 2 has created a sequence for you using Click, Literal, and
Text QuicKeys.

Ñ   Type something descriptive like ╥Initialize Disk╙ in the ╥Name╙
field.

Ñ   Press the Tab key to move to the ╥Keystroke╙ field and press
Option-F.

WARNING:  There are five ╥dead keys╙ on the Macintosh keyboard
which are used to create special characters, such as æ or Ä used in
some languages.  These keys cannot be assigned to QuicKeys.  These
keys are Option-E, Option-I, Option-N, Option-U, and ~.

Ñ   Click the ╥OK╙ button or press the Return key to close the
Sequence editor.

Congratulations, you╒ve just recorded your first QuicKey.  You might
want to run it now so you can see your sequence in action.

Ñ   Press the Return key to close QuicKeys 2.

Ñ   Insert another uninitialized disk.

Ñ   When the dialog box appears asking if you want to initialize the
disk, press Option-F.

As the sequence runs, notice that the Apple menu icon is replaced by
a flashing tape icon.  You╒ll see this icon whenever you play back a
Sequence or a Real Time recording.

Now that you have run your sequence, let╒s take a closer look at the
individual pieces that make up the sequence so you can see how
QuicKeys 2 is doing the work for you.  We╒ll start with the Click
QuicKey.  It represents the click you made on the ╥Double-sided╙
button in the Initialize dialog box.

Ñ   Open the QuicKeys 2 window by pressing Command-Option-
Return.

Ñ   Select the ╥Initialize Disk╙ Sequence, and then select ╥Modify╙
from the Edit menu.  (You could also double-click on the Sequence╒s
name).  The Sequence editor opens again.

Ñ   Double-click on the Click QuicKey, and the Click editor opens.

A Click QuicKey lets you assign a keystroke to a click or a click and
drag.    Under the ╥Name╙ field are three buttons:  ╥Click,╙ ╥Window,╙
and ╥Control area.╙  Each button opens an editor window that
contains specific information about the location of your mouse click.

Ñ   Click on the ╥Click╙ button and the Click Location editor appears.

You clicked inside a dialog box, and QuicKeys 2 interprets that as
being within a document window.  It has selected the ╥Click Relative
to Document╙ button. You will also notice that ╥Mouse position╙ has
been selected under ╥Drag Relative to:╙.

Ñ   Click the ╥OK╙ button, and then click the ╥Window╙ button.

The Window editor shows the position of the ╥Initialize╙ dialog box
on the screen.

Ñ   Click ╥OK,╙ and then click the ╥Control Area╙ button.

The Control Area editor shows the position of the ╥Two-sided╙ button
in the Initialize dialog box.  Notice that the button╒s name appears in
the ╥Name╙ field.

Ñ   Click ╥OK╙ to close the editor.

Ñ   Click ╥OK╙ to close the Click editor.

Ñ   Double-click on the next QuicKey, and the Literal editor opens.

A Literal QuicKey types a keystroke for you.

Ñ   Click ╥OK╙ to close the Literal editor.

Ñ   Double-click on the next QuicKey to open the Text editor.

The Text QuicKey lets you assign text to a keystroke.  The name that
you entered for the uninitialized disk is converted to a Text QuicKey.
You╒ll also notice that the Return you pressed for the ╥OK╙ button is
added to the end of the Text QuicKey.

If you want to change the name for the disk, you can select ╥Blank╙
and type over it.  Just remember that a disk╒s name can be up to 32
characters long.  Also, you must leave the ╥Return╙ in the QuicKey or
add a Literal after it.

Ñ   Click ╥OK╙ to close the Text editor, and remain in the Sequence
editor.


Changing the Sequence

If you wanted to use the date that the disk was initialized for its
name, you could remove your Text QuicKey and replace it with a
Date/Time QuicKey.

Ñ   Click on the Text QuicKey and select ╥Cut╙ from the Edit menu or
press Command-X.

Ñ   The Insert Arrow is below the bottom QuicKey.

Ñ   Select ╥Date/Time╙ from the Define menu and select the
MM/DD/YY format, such as
╥8/20/90.╙

Ñ   Click ╥OK╙ to close the Date/Time editor.

Ñ   Click the ╥Literal╙ button.  A small dialog box asks you to press a
key.

Ñ   Press the Return key.

You could completely automate the process of initializing a disk by
creating a QuicKey to eject the disk after it has been initialized.  Let╒s
add that feature to the sequence now.  If you have closed the
Sequence, reopen it.  The initialized disk icon should be on your
desktop.

Warning:  If you store files or folders directly on the desktop, do not
add this Eject Disk feature to your sequence.  Using it, it is possible to
accidentally move files or folders into the Trash.

Ñ   Click on the ╥Record More╙ button on the right side of the
Sequence window.  The windows close and the flashing microphone
icon appears in the menu bar.

Ñ   Click on the disk icon and drag it to the Trash.

Ñ   Select ╥Stop Recording╔╙ from the QuicKeys 2 menu.  The
Sequence editor opens with your click and drag added to the end of
the QuicKey.

Initializing a disk is simpler now that you have a sequence to do it
for you.


A Sequence for Changing text

Now let╒s use QuicKeys 2 to change the text font, style, and size in a
word processing document.  In this example, we╒ll be using Microsoft
Word¿.

Ñ   Open your favorite word processor, and open a document.  Select
some text in the document.

Ñ   Select ╥Record Sequence╙ from the QuicKeys 2 menu.

Ñ   Select a different font from the Font menu.

Ñ   Select a different style from the Format menu.

Ñ   Select a different size from the Font menu.

Ñ   Select ╥Stop Recording╔╙ from the QuicKeys 2 menu.  The
Sequence editor appears with the individual QuicKeys created.

Notice that your selections are converted to Menu QuicKeys.

Ñ   Enter a descriptive name in the ╥Name╙ field.

Ñ   Press Tab to select the ╥Keystroke╙ field and enter a keystroke.

Ñ   Click ╥OK╙ or press Return.

This QuicKey reduces several time-consuming menu selections to a
single keystroke.  It is very useful if you have to repeat the same
font and style changes throughout a very long document.  Just select
the text and press the Change Font QuicKey.


A Timer QuicKey

The Timer Options let you set a QuicKey to run automatically after
your Macintosh starts, after an application starts or at a specified
time.  The Timer Options dialog box is available from any QuicKeys
editor.

Let╒s create a QuicKey to save your work every five minutes.

Ñ   Open your favorite graphics, word processing, or spreadsheet
program.

Ñ   Select ╥Record One QuicKey╙ from the QuicKeys 2 menu.

Ñ   Select ╥Save╙ from the File menu of the program.  The Menu
editor opens.

Ñ   Click the ╥Don╒t complain if the menu choice can╒t be found╙ check
box.  Otherwise, QuicKeys 2 complains if you╒re at the Finder when
the timer tries to save.  You don╒t have to assign a keystroke to this
QuicKey since we are going to use Timer Options to perform the
action.

Ñ   Click the Timer Options button at the bottom of the Menu editor.

Ñ   Click the ╥At╙ check box.

Ñ   Click the ╥Repeating every╙ check box.

Ñ   Type ╥5╙ in the ╥Repeating every╙ field, and leave minutes
selected in the pop-up menu.

Ñ   Click ╥OK╙ or press Return to close the Timer Options dialog box.

Ñ   Click ╥OK╙ to close the editor and save your changes.

Every five minutes, your Save QuicKey saves your work.  If you copy
this QuicKey into your Universal keyset, it will save your work in
every program.


- - - - - -
EXTENSIONS DOCUMENTATION

- - - - - -
Extensions

What are Extensions?

Extensions are utilities that work only within QuicKeys 2¬.  An
Extension looks and works just like any other QuicKeys 2 action.
Extensions can be defined individually or can be part of a sequence.
An Extension is a separate document so it can be added or removed
without changing QuicKeys 2.

Extensions are available from CE Software and from third party
developers over various electronic forums such as America Online¬,
AppleLink¬, CompuServe¬, CONNECT¬ and GEnie¬.

- - - - - -
Adding or Removing Extensions

Extensions are stored in the Extensions folder.  To find this folder,
open the System Folder, then open the Preferences folder and then
the QuicKeys folder.

To add an Extension, copy the Extension into the Extensions folder.

To remove an Extension, open the Extensions folder and drag the
particular Extension out of the Extensions folder.

After adding or removing an Extension, restart your Macintosh.

- - - - - -
A number of Extensions are included with QuicKeys 2.  The
Extensions included are listed below:


Sound

Any sound that is installed in your System file can be played with
the Sound Extension.  To choose a sound to play, select ╥Sound╙ from
the Extensions submenu.  Then select one of the sounds listed in the
pop-up menu.  Assign a keystroke or place it in the menu, then the
sound is ready to play.

- - - - - -
SpeakerChanger

SpeakerChanger allows you to temporarily change the volume of
your Macintosh without using the Control Panel desk accessory.

Defining a SpeakerChanger QuicKey is easy.  Select SpeakerChanger
from the Extensions Submenu.  Click the "Direction" button and then
click the "Up" button.  Assign a key to it or put it in the QuicKeys 2
Menu.

The next time you restart your computer, the volume level will
revert to the level set in the Control Panel desk accessory.

- - - - - -
Panels

A specific Control Panel item can be opened with the Panels
Extension.  Use this QuicKey for Control Panels that you open often.

Defining a Panels QuicKey is simple.  Select ╥Panels╙ from the
Extensions submenu, then select the Control Panel item you wish to
see from the pop-up menu.  Assign a key to it or put it in the
QuicKeys 2 menu.

- - - - - -
QuicKeys, QuickTimer, QuicKeys 2 and QuickMail are trademarks of
CE Software, Inc.  Apple and Macintosh are registered trademarks of
Apple Computer, Inc.  All other brands or product names are
trademarks of their respective holders.

CE Software, Inc.
P.O. Box 65580
West Des Moines
Iowa  50265  U.S.A.
Phone: [phone]
Fax:     [phone]